RRI Basecamp Training

1.1   Description

A Responsible Research and Innovation (RRI) Basecamp training consists of a workshop for scientists. The RRI concept, its backgrounds, and applicability will be discussed with researchers. It is an event that encourages the attendees to talk openly about new ideas and new ways of looking at the way research is conducted.


1.2   Objective

  • Bring together interested researchers, scientists and research mediators or brokers.
  • Expand the understanding of RRI, its usability, its limitations and the opportunities that it presents.


1.3   Structure

General Structure: Single Event

A RRI Basecamp Training is a day or half-day workshop.


1.4   Duration

Main Event Duration: One day
Project Duration: Indefinitely repeated

It can be a single workshop, or it can be done several times a year depending on the needs.

2.1    Staff & Volunteers

Volunteer Requirements: Core team to organize the event

The workshop can be organized by a small team. During the event, it would be necessary to have a facilitator and an experienced RRI Trainer.


2.2    Venue Hire

Venue: Indoors / Outdoors
Capacity: 1 – 20 people

A room suitable for a day or half-day workshop.


2.3    Partner Institutions

Partner Institutions: Not required

Although the workshop can be done independently, it would be of great benefit to have the support of an institution, especially one of the NUCLEUS Project network.


2.4    Budget

Yearly / Project Budget: 501 – 1000€

Budget Point Details Yearly Cost
Personnel Fees
  • Only the core organizing team is required.
  • Facilitator.
  • Someone responsible for the technical specs: projector and microphones.
Venue Hire
  • Ideally, the partnered institution would provide a space to hold the event.
  • Personalized invitations for pre-selected guests. Open invitation through specialized websites and social media.

  • The venue should be able to cover any basic needs (projector, microphones, etc.). If not, then it needs to be taken into consideration the purchase of a projector, wireless microphones and speakers (single expense).
0 – 500€
  • Refreshments could add an extra cost per event.
Total 500 – 600€

3.1   Target Audience

Target Audience: Younger Adults (26–45) / Older Adults (46–64) / Pensioners (65+)

A mix of researchers/innovators and specialists with a range of experience in collaborating with different stakeholders, as well as experts with no experience at all.


3.2   Marketing

Ideally, consider a period of 2 months to organize this event smoothly: promote the event and raise the interest of researchers in this science-policy approach. It would be helpful to use official social media accounts in order to gain proper publicity. It is encouraged to have direct contact with high-influence profiles that could share the event information.
Since the festival is aimed at researchers and experts, personalized invitations are a must. It is important to map a local network of researchers and experts that could be interested in the workshop.


3.3   Dialogic Strategy

To gather the researchers and scientists, create a clear message about the goals of the training session: understand the concept and its model, know how to prioritize RRI in research proposals and to appreciate their responsibility within science and be able to identify ways to influence innovations that may flow from their research to ensure that this is socially responsible. Before the session, plan together with the trainer the main topics that could be discussed with the scientists.

4.1   Project Timeline

Time Activity
Two months in advance
  • Setting the date and venue for the workshop.
  • Contact the facilitator of the workshop.
  • Contacting experts and researchers to confirm their attendance.
One month in advance
  • Marketing: social media strategy, personalized invitations
  • Finalise workshop details with facilitators
On the day
  • Purchasing of refreshments and venue set up.


4.2   Single Event Structure

Time Activity
10 mins
  • Greeting and presentations.
20 mins
  • Inspiration moment: open the session, why are we there, show the utility.
60 mins
  • Impulse moment: create a dynamic set of steps.
120 mins
  • Interpretation moment: think collectively about the topics and the progress.
40 mins
  • Integration moment: wrapping-up.


4.3 Personnel roles

Person Activity
Core Team
  • AArrive at the venue an hour in advance to set up any needed equipment.
  • Should arrive 15 minutes in advance to set up their microphones.


4.4   Materials

Aside from the basic equipment provided by the venue (projector, microphones and chairs), there are no particular materials required.


4.5   Other Logistics

Additional needs include refreshments for the audience.

At the end of the workshop, the participants should be able to explain the concept of RRI, and its components, identify the opportunities offered by RRI; be able to identify the possible obstacles and conflicts of interest that might make it difficult to implement and know how to address them, and be able to map out the stakeholders that need to be involved and how to develop contacts amongst other stakeholder groups who can help deliver RRI.

The basic evaluation strategy is to conduct a survey at the end of the workshop or via e-mail. The questions should address their expectations of the event, their interests, their learnings, and their feedback for future workshops.
The marketing strategy needs to be evaluated as well through software analytics: how many followers do you have on social media, how many interactions, how many times did the hashtag appear, etc.

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Event Duration

Project Duration


Location Capacity

Partner Institutions


Cite this Activity

Martin, D., & Styles, C. (2020, September 18). RRI Basecamp Training. Retrieved from http://steamexperiments.com/activity/rri-basecamp-training/

First published: September 18, 2020
Last modified: September 18, 2020

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